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Office Relocation Tips: How To Move Your Office Easily!

For many working people, the office is an additional home. In fact, the average worker spends a third of their day at their job. So what happens when you have to move office? You may find yourself moving lots of stuff that you’ve accumulated over the years! These items can include documents and office equipment, office equipment, and personal belongings. Here are the best office relocation tips that will make moving offices easier. 

Woman programming on a computerIs relocating hard?

If you’re going to move offices, it’s not that big of a deal, right? Is relocating hard…I mean really?

It can be, especially if you don’t have a plan in place.

Of course, moving to a new place always brings challenges, whether it be personal or professional. But, we’re going to share a few tips to help you manage the relocation better, and have less stress while doing so.

Related: Small Business Struggles: How To Improve Your Small Biz in 2021!

What do I need to do when moving to a new office?

It’s not enough just to move items from one location to another. And, it’s rare for offices to move without professional assistance. It’s crucial to approach the job of moving offices with a plan in mind. 

It is important to consider numerous aspects when you move to the office. From the choice of the moving company to the comfort of your employees during the first day of work at the new office, there are many nuances to take into consideration.

Improperly organized office shifting can cause significant financial damage and have an adverse impact on both employees and clients. And, there’s the risk of loss or damage of paper or electronic archives and other important documents. It’s possible to avoid these losses by trusting a reputable moving service.

Office relocation tips that can save you time and money!How do I relocate smoothly?

It is easier to divide the task into stages when planning a move to the office. Here are some office relocation tips to help you do so

1) Know The Space

Draw up a detailed diagram of the space, including all workplaces, furniture, and equipment. Decide where the items to be moved will be located in the new office. And, keep the capacity of the office in mind as well.

2) Know Who’s Doing The Moving

It is essential to figure out the transportation you will be using. If you are moving to another office within the same region, you should be able to get by with smaller vehicles. If you have a lot of equipment and office supplies, you may want bigger trucks or a professional moving company.

Related: Why Your Business Needs to Outsource These Important Tasks

3) Hire The Professionals

For example, furniture for NYC office moving with huge dimensions and weights – a team of office movers is likely required. And, the number of people that will need to be hired depends on the estimated amount of work. However, a professional team will take care of the removal of equipment and furniture, loading, fixing the car to the chassis, and then unloading. The team can disassemble items that are too large or provide their own container.

4) Break Down Big Pieces

If moving large items (like cabinets), try to stack them. It’s easier to move them when they’re a long, smooth surface and stacked together tightly. Also, remember to remove fittings, glass components, and shelves prior to the move. 

5) Choose The Right Packing Material

The packing material you choose is important. It will protect your office equipment, like valuable items and paper from moisture dust, dirt, and exposure to high temperatures. Stretch film and corrugated cardboard sheets are good for surfaces that are smooth. Office chairs can be stacked one-to-one or in pairs and wrap them in film.

Also, remember to label each box that you pack. Labeling boxes for packaging and boxes should correspond to your office so you know where the objects should be placed. The office moving schedule will also help commercial moving firms. This is because the assembly process will run faster and the movers won’t need to look for specific parts.

Other Office Moving Tips To Keep In Mind: Bonus Office Relocation Tips!

What other office relocation tips should you keep in mind? Well, I can think of a few!

sell your stuffInform Everyone You Can

Notify your customers, partners, and support services a few days before your office relocation. And, be sure to give them the new address and phone number.

Ready Your Equipment

In the days leading up to the move, disconnect the office equipment from electrical and computer networks. Also, make sure there is no special shipping clause in the user’s manual. Use the original packaging of office equipment that you have to relocate.

Related: The Pros and Cons of Owning a Small Business

Choose The Best Date

The most efficient time for office relocation is during weekends and evenings. It’s possible to plan your office move for either a Saturday or Sunday to ensure that you don’t interrupt your company’s normal business hours.

Move Any Valuables Yourself

Keep valuable documents and other items safe by moving them yourself. This is to ensure that they’re not lost amongst the office items. You can’t predict everything, and there are always unexpected surprises when you relocate. Moving important items yourself can protect you from the hassle and unneeded costs of tracking them down.

Related: 6 Security Risks That Could Hurt Your Business Finances

Set Up Your Office

To avoid having to rearrange the office furniture multiple times, create an outline of where you want to place it within the new office. Make sure to do this as well in advance as you can, and run it by your colleagues. 

Trust The Experts

A professional company for moving is essential for office relocation, especially if you have a large office or are moving quite a bit away. Professionals can help you move your office easily — without wasting time, money, and energy.  

Related: 4 Things to Spend More Money On In Your Business

Follow These Office Relocation Tips For A Stress-Free Move!

Ready to move your office? These office relocation tips will make it so much easier, and can keep you on track so you aren’t wasting time and money! Of course, moving is a stressful time, but it doesn’t have to be hard.

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AUTHOR Kimberly Studdard

Kim Studdard is a strategy consultant and course launching expert. When she isn't spending time with her daughter and husband, or crying over This Is Us, you'll find her teaching other mompreneurs how to scale their business without scaling their workload.

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